Privacy Policy
Effective Date: January 1, 2025
Last Updated: January 1, 2025
PRIVACY & COOKIES POLICY
Last Updated: [2025-01-01]
This Privacy & Cookies Policy (“Policy”) explains how Canada Prime Jobs Inc. (hereinafter referred to as “Canada Prime Jobs,” “CPJ,” “we,” “us,” or “our”) collects, uses, discloses, stores, and otherwise processes personal information in connection with our recruitment, credentials-verification, AI-interview, and post-hiring support services (the “Services”). By accessing or using our websites, mobile applications, or any other online services that link to or reference this Policy (collectively, the “Website” or “Platform”), you agree to the practices described herein. If you do not agree with any portion of this Policy, you should discontinue use of our Services.
We value transparency. This Policy outlines the categories of personal information we handle, the methods and purposes for processing such information, and our efforts to comply with relevant data protection laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA), British Columbia’s Personal Information Protection Act (PIPA), the General Data Protection Regulation (GDPR) applicable to EEA/UK residents, and the California Consumer Privacy Act (CCPA) for California residents. We encourage you to review this Policy in its entirety to understand how we protect your personal information.
1. INTRODUCTION AND SCOPE
Canada Prime Jobs is a recruitment and career-development platform that connects job seekers with employers, assists in credential verification, provides AI-driven interview preparation tools, and offers post-hire support. This Policy governs all personal information collected from any individual or entity who interacts with CPJ, including but not limited to: job seekers (“Candidates”), employers, recruitment partners, and casual visitors to our Website. It applies to all forms of data collection and processing whether collected online or through other means linked to the Services.
This Policy does not cover information collected by third-party websites, platforms, or services that we do not control, even if our website includes links to those third-party services. If you navigate to external sites or services, we encourage you to read their separate privacy policies before providing any personal information.
2. DEFINITIONS
For the sake of clarity, we define several terms as follows. “Personal data” or “personal information” means any information relating to an identified or identifiable individual, including names, email addresses, government-issued IDs, phone numbers, IP addresses, and other data that can identify you directly or indirectly. “Processing” or “process” refers to any operation performed on personal data, such as collection, recording, organization, storage, adaptation, retrieval, consultation, use, disclosure, combination, erasure, or destruction. “Candidate” means any individual seeking a job or career advancement services through CPJ. “Employer” means any entity, organization, or individual that posts job opportunities on our website, uses our Services to source candidates, or otherwise engages with us for recruitment-related activities. “Consent” means any freely given, specific, informed, and unambiguous indication of a person’s wish that signifies agreement to the processing of their personal data.
3. INFORMATION WE COLLECT
We collect personal information to facilitate our Services, to improve user experiences, and to comply with relevant legal requirements. The extent and nature of this information vary based on how you engage with CPJ. While the exact categories of personal information depend on the features you use, we typically collect the following:
3.1 Identifiers and Contact Details
We often collect names, email addresses, phone numbers, and mailing addresses so that we can create user accounts, send important service notifications, and respond to inquiries. In certain circumstances, we may collect government-issued identification numbers (such as a passport number, driver’s license, or social insurance number) if these are necessary to verify your identity for certain positions or immigration-related documentation.
3.2 Professional and Employment Information
Many users voluntarily provide professional information such as employment history, educational background, references, job titles, skills, and certifications. This data is critical for matching Candidates to suitable job positions, verifying credentials, and facilitating potential employer-Candidate communication. If you upload résumés, cover letters, or other application documents, those materials may include additional personal information such as work or academic references, membership in professional bodies, or salary histories. In some cases, these uploaded documents may contain personal data considered sensitive under certain laws; we only process such data if it is relevant to your job search or otherwise legally permissible.
3.3 Credentials Verification Data
Candidates using our verification services may provide diplomas, degree certificates, transcripts, professional licenses, and other documentation as proof of skills and experience. We collect and store these documents for the purposes of verifying authenticity, building trust for potential employers, and enabling a more transparent recruitment environment. Where necessary, we may utilize third-party background check or credential verification agencies to validate the authenticity of these documents.
3.4 Financial and Transaction Data
If you decide to purchase premium services or paid features through CPJ, we may collect limited payment information, such as partial credit card details, billing addresses, or transaction logs. In most instances, we rely on third-party payment processors who directly handle your credit card information, meaning CPJ itself retains minimal financial information. We ensure that our payment processors comply with industry standards (e.g., PCI DSS) to protect the integrity and confidentiality of your financial data.
3.5 Technical and Usage Information
Like many websites and online platforms, CPJ collects data about your device and browsing actions to enhance site functionality and user experience. Such data may include IP addresses, device types, operating systems, browser versions, time stamps of visits, referral URLs, and on-site navigation paths. We might also track the pages you view and the features you interact with while using our Services. This information helps us debug performance issues, monitor for abusive activities, and tailor our features to user needs.
3.6 AI Interview and Assessment Data
Our AI-driven tools may record or analyze user-provided interview answers, including voice or video responses if you use those features. These recordings or transcripts, as well as the AI-generated feedback, may contain insights into your communication style, professional experience, or other personal attributes. We use this data exclusively to provide you with feedback, improve the accuracy of our AI tools, and, where authorized, share results with potential employers who require such assessments.
3.7 Communication Content
We maintain records of communications you have with CPJ via email, live chat, or phone. These records can help us address customer service needs, respond to regulatory inquiries, or improve the quality of our Services. In addition, when you interact with employers or recruitment partners through CPJ’s messaging system, we may store copies of these communications in order to provide reliable messaging functionality and resolve disputes.
3.8 Sensitive Data
In some situations, personal information you share may include data considered “special” or “sensitive” under applicable laws (e.g., health information, union membership, or demographic data). We only collect and process sensitive data when there is a legitimate need, such as meeting specific job requirements, adhering to legal obligations, or upon obtaining your consent if legally required.
4. HOW WE COLLECT YOUR INFORMATION
We collect personal information through various methods, many of which rely on your direct input, while others involve automated processes or third-party integrations. We employ the following channels to collect data:
When you create an account on our Platform or fill out forms (such as job applications, credential-verification requests, or contact forms), you explicitly provide your personal information. Uploading résumés, diplomas, or identity documents for verification is another scenario in which you actively supply data.
We also collect information automatically when you browse our website or use our mobile applications. Through standard technologies such as cookies, web beacons, and server log files, we gather device and usage data to optimize performance, guard against malicious usage, and personalize content.
In addition, we receive personal data from third parties, including recruitment partners, educational institutions, credential verification services, background check agencies, or integrated social media networks (e.g., LinkedIn or Facebook). The specific personal information obtained from these sources varies depending on the third party’s privacy practices and the scope of your authorizations.
5. PURPOSES AND LEGAL BASES FOR PROCESSING
We process personal information for several legitimate purposes related to providing and improving our Services, ensuring the integrity of our recruitment and verification processes, and complying with legal obligations. Where specific legal bases are required (such as under GDPR or UK GDPR), we rely on:
In many cases, data processing is necessary for the performance of a contract. For instance, when you sign up for an account, it allows us to create a user profile and facilitate your job-search activities. Credential verification and job-matching services also typically fall under contractual necessity, as they are central to CPJ’s offering.
In other circumstances, we rely on legitimate interests, such as analyzing usage data to enhance our Services, detecting or preventing fraudulent activities, marketing our services to prospective users (while always balancing these interests against your fundamental rights and freedoms), and ensuring network security.
Where the law mandates consent, especially for processing sensitive data or sending marketing communications to certain users, we obtain your explicit permission before proceeding. You may withdraw your consent at any time without affecting the lawfulness of processing that occurred before the withdrawal.
We also rely on legal obligations. Various laws require us to keep records, respond to valid legal processes, or meet compliance requirements. We may need to retain specific documentation if mandated by governmental entities or if necessary to support investigations, resolve disputes, or respond to regulatory inquiries.
6. HOW WE USE YOUR INFORMATION
The personal information we collect serves distinct purposes that align with our goal of providing an effective and trustworthy recruitment platform. We use your data in the following ways:
We create and manage user accounts to secure our Platform and ensure only authorized individuals can access certain features. This includes verifying user credentials, resetting passwords, and maintaining profile preferences. We also design our Platform to allow job seekers to update or supplement their profiles at any time, helping them keep their professional information current.
We match your skills, qualifications, and preferences with available job opportunities by analyzing your profile and submitted data. We may recommend positions or forward your profile to employers seeking candidates with your qualifications. Our verification services are essential for building trust in the candidate selection process and can include validating employment history, educational records, or other professional credentials.
We further utilize AI-driven interview and assessment tools to sharpen your candidacy. These tools rely on the data you provide, including any recorded responses, to generate feedback on interview performance and communication style. In certain cases, aggregated or anonymized feedback may be used to improve these AI tools, but such usage is carefully designed to protect individual privacy.
We engage in analytics to gain insights into how users navigate our website. By understanding user behavior, we can streamline functionality and fix performance bugs, ensuring a more seamless experience. We may rely on aggregated or pseudonymized data to avoid identifying specific individuals in our analytics efforts.
If you have signed up for our newsletter or promotional communications, we may contact you with relevant service updates, new features, or career-related tips. We include straightforward opt-out mechanisms in all promotional emails to respect your preferences. For platform announcements, system notifications, and other critical communications, we reserve the right to contact you even if you have unsubscribed from marketing messages.
We also use personal information for compliance, fraud detection, and legal enforcement. This involves adhering to anti-money laundering regulations, verifying user identity in regulated contexts, or cooperating with legitimate law enforcement inquiries.
7. HOW WE SHARE YOUR INFORMATION
CPJ maintains a general policy of not selling or renting personal data to third parties for marketing purposes. Nonetheless, certain types of disclosures are integral to our Services:
We share candidate profiles and verify credentials with employers to whom candidates have explicitly applied or expressed interest. Once data is shared with an employer, the employer’s privacy policy governs any subsequent uses. We recommend that you review the employer’s privacy practices before applying.
· We employ external service providers to support our operations, including third parties for cloud hosting, data analytics, payment processing, or background checks. Each provider is contractually obligated to handle your data only as needed to fulfill specific functions on our behalf, under strict confidentiality and data protection obligations.
· We reserve the right to disclose personal information in the context of significant corporate events, such as a merger, acquisition, or sale of assets. If CPJ undergoes such changes, the entity receiving your information would be required to honor the commitments made in this Policy or seek renewed consent where appropriate.
· We may respond to valid legal requests from public authorities if we believe such actions are needed to comply with the law, protect our rights or the rights of users, address potential fraud or security issues, and ensure the safety of our Services or the public. This type of disclosure may include responding to subpoenas, court orders, or other formal requests, subject to the requirements and safeguards provided under applicable privacy laws.
· Lastly, we aggregate and anonymize certain data for analytical or research purposes. This aggregated information does not identify you personally but enables us to evaluate trends, measure the performance of certain features, or collaborate with academic or commercial research partners. In such cases, we apply robust anonymization techniques to maintain user privacy.
8. INTERNATIONAL DATA TRANSFERS
Because CPJ may operate internationally or rely on global service providers, your personal information could be transferred to and stored in countries outside of your own. If you reside in the European Economic Area (EEA), the United Kingdom, or a jurisdiction with data transfer restrictions, we ensure an appropriate legal basis exists for data transfers, such as Standard Contractual Clauses (SCCs) or adequacy decisions. When transferring data to jurisdictions that do not offer the same level of data protection as your own, we implement supplementary measures where possible to ensure an equivalent degree of data security.
By using CPJ’s Website or otherwise providing us with personal information, you acknowledge that your data may be transferred to and processed in countries that may not provide the same level of legal protections for personal data as your home jurisdiction. We remain dedicated, however, to safeguarding your information and adhering to all applicable regulations and contractual obligations to protect your privacy.
9. DATA RETENTION
We retain personal information only for as long as necessary to fulfill the purposes described in this Policy, to comply with legal obligations, and to resolve disputes or enforce our agreements. The specific retention periods will vary depending on the type of data, the context in which it was collected, and applicable legal or regulatory requirements. For example, we may retain your account information while it remains active or as needed to provide you with ongoing Services, but we will erase or anonymize it once it is no longer necessary for legitimate business purposes.
If you request erasure of your personal data, we will make reasonable efforts to honor your request, subject to legal or contractual restrictions. In certain instances, we may be required to keep records of your information to comply with regulatory obligations or to defend or pursue legal claims. Our goal is to ensure that once data is no longer needed, we securely delete or anonymize it in a manner that makes it impossible to re-identify you.
10. DATA SECURITY MEASURES
We recognize the importance of maintaining appropriate safeguards to protect personal information from unauthorized access, loss, alteration, misuse, or destruction. CPJ employs administrative, technical, and physical measures tailored to the sensitivity of the information in question. These measures typically include access controls that limit who within our organization can view or handle your personal data, encryption of sensitive data in transit (such as through SSL/TLS protocols), regular security assessments to identify vulnerabilities, and robust backup and recovery procedures.
Although we strive to enforce industry-standard security practices, no method of digital storage or online transmission can be entirely secure. In the event of a security incident that compromises your personal data, we will follow applicable data breach notification laws, contacting you and relevant authorities to explain the nature of the incident, the data possibly affected, and what steps we are taking to mitigate potential harm.
11. YOUR RIGHTS AND CHOICES
Depending on your jurisdiction, you may have legal rights regarding the personal information we hold about you. These rights can include the right to access, correct, erase, or object to certain uses of your personal data, as well as the right to restrict its processing or request data portability. You may also have the right to withdraw your consent to specific processing activities, such as receiving direct marketing messages, at any time.
To exercise these rights, you can log into your CPJ account (if one exists) and update your profile or settings. Alternatively, you can reach out to us using the contact details provided in the “Contact Us” section below. We will review and respond to all legitimate requests as soon as practicable and in accordance with any applicable laws. If we are unable to fulfill your request for legal or operational reasons, we will inform you of these reasons subject to any legal or regulatory restrictions.
12. COOKIES AND OTHER TRACKING TECHNOLOGIES
Our website uses cookies, web beacons, and similar technologies (“Cookies”) to distinguish you from other users and improve your overall experience. Cookies are small text files stored on your device by websites you visit, which help store user preferences and session information. By continuing to use our Services, you consent to our use of these technologies unless you deactivate them.
We place session cookies, which expire once you close your browser, and persistent cookies, which remain stored on your browser or device until deleted or until they reach a defined expiration date. These technologies allow us to recall information about your browsing habits, save items in your user profile, track your logins, conduct analytics, and personalize content. They also help us detect and mitigate fraudulent activity.
While cookies are often beneficial for providing a seamless experience, you may adjust your browser settings to reject some or all cookies or to alert you whenever a cookie is being sent. Keep in mind that disabling or blocking all cookies could impact certain features of our website, such as remembering your login credentials or saving your preferences. Refer to your browser’s instructions or help pages for more information on managing cookie settings.
In addition, we may partner with analytics providers and advertising networks that employ their own cookies or web beacons to collect information about your online activities over time. This data can help us understand usage patterns or deliver relevant advertisements on third-party sites. If you prefer not to see interest-based ads, you can usually opt out through industry-standard channels or configure your settings on your device to limit ad tracking. Our ability to respond to Do Not Track (DNT) signals varies by browser and is evolving, but we make every effort to respect user choices about data collection where feasible and legally required.
13. CHILDREN’S PRIVACY
CPJ’s Services are not directed to children under the age of 13 (or the equivalent minimum age in certain jurisdictions), and we do not knowingly collect or solicit personal data from them. If we discover that we have inadvertently gathered personal data from a child under the relevant minimum age without a verifiable parental consent, we will remove it from our records as soon as possible. If you believe your child may have provided us with personal data, please contact us immediately so we can take appropriate steps to ensure compliance with applicable laws.
14. CHANGES TO THIS POLICY
We may update or revise this Policy from time to time to keep pace with changes in our Services, the law, or technological advancements. Any updates will be reflected by modifying the “Last Updated” date at the top of this Policy. If we make any material changes that affect your rights, we will make reasonable efforts to notify you through prominent notices on our website or via email (where appropriate). We encourage you to periodically review this Policy to stay informed about how we protect and handle your personal information. Your continued use of the Services following any updates signifies your acceptance of the revised Policy.
15. CONTACT US
If you have any questions, concerns, or requests relating to this Policy or our data handling practices, we invite you to contact us. Please provide sufficient detail in your inquiry so we can address your concerns promptly.
Canada Prime Jobs (CPJ)
200 Burrard St, Unit 680
Vancouver, BC V6C 3L6
Canada
Phone: +1 (236) 501-4000
Email: info@cpj.ai
You may also write to us at the above postal address. We endeavor to respond to requests within a reasonable timeframe (typically within ten business days) and will do our best to resolve any questions or concerns you may have regarding this Policy or our Services.
16. ADDITIONAL PROVISIONS FOR SPECIFIC REGIONS
16.1 European Economic Area (EEA) and UK
If you are in the EEA or the UK, you may have additional rights under the General Data Protection Regulation (GDPR) or UK GDPR, including the right to lodge a complaint with a supervisory authority in your country of residence if you believe your personal data has been processed unlawfully. CPJ generally acts as a data controller for the personal information we process in the context of providing our Services. When transferring personal data from the EEA or UK to countries that have not received an adequacy decision, we rely on Standard Contractual Clauses, supplementary measures, or other accepted mechanisms to ensure a level of data protection essentially equivalent to that provided in the EEA or the UK.
16.2 California
Under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), eligible California residents have the right to request disclosure of the categories and specific pieces of personal data we have collected, the sources of that information, the business purpose for collecting it, and the categories of third parties with whom it is shared. California residents can also request deletion of their personal data, subject to legal or contractual exceptions. We do not sell personal information. If you have any questions about your rights under California law or want to exercise your rights, please contact us at +1 (236) 501-4000 or info@cpj.ai and provide adequate verification details. We do not discriminate against individuals for exercising their privacy rights.
16.3 Other Jurisdictions
Individuals in certain jurisdictions may have similar rights to access, correct, delete, or restrict the processing of personal information. We will accommodate such requests to the extent required by applicable law. If you believe your rights under local privacy or data protection laws have been violated, you may file a complaint with the relevant data protection authority in your jurisdiction, though we request you contact us first to allow us the opportunity to address any concerns.
17. CONCLUSION
Canada Prime Jobs is committed to protecting the confidentiality and integrity of your personal data. We seek to balance our legitimate business interests with your rights to privacy and data protection. By using our recruitment platform, AI interview services, and other tools, you acknowledge that you have read and understood this Policy, and that you consent to CPJ’s data practices as described. We encourage you to reach out to us with any questions or suggestions. We continually work to refine our policies and procedures, and we welcome constructive feedback that helps us uphold the highest standards of privacy and security.
Disclaimer: This Policy is provided for informational purposes and does not constitute legal advice. We recommend seeking professional counsel to address specific legal obligations related to data protection and privacy. Where any translation of this document exists, the English version takes precedence to the extent permitted by law.
By continuing to use CPJ’s Services, you agree to the collection, use, and disclosure of your personal information as outlined in this Privacy & Cookies Policy. If you do not consent to any of the practices described herein, your sole remedy is to discontinue use of our Website and Services. We appreciate your trust in CPJ and remain committed to safeguarding your personal information.
Canadian Prime Jobs (CPJ.ai)
📍 Address: 200 Burrard St. Vancouver , Canada
📧 Email: Support@cpj.ai
📞 Phone: +1 (236) 501 4000